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Generate your own remote working policy

If you’ve decided that you’d like to let your employees work remotely, it’s important to consider the logistics behind this. If you’re still not 100% remote working is right for your business? Take a look at our checklist to see if you’re ready to take the leap. Whilst the easiest option might be to simply allow people to work from home as and when they want to, this won’t work for all businesses, and can often raise more questions than you’d expect.

Creating a remote working policy will remove ambiguity, set expectations, and answer any questions your employee has. As with all company documents, a remote working policy also acts as a clear source that can be referred back to if there are ever any issues.

Remote work policies should include the responsibilities of the company and employees, detailing what is expected from everyone when they’re working away from the office. There’s a lot to think about, so we’ve created this handy policy generator – all you need to do is fill in the form below, and we’ll email your personalised company remote working policy straight to you!

Company name

Policy contact name

Contact email

Contact phone number

Where can employees work remotely from?

home, and nowhere elsehome, and pre-approved locationsanywhere

Do employees have to provide notice that they'll be working remotely on any given day?

Employees do not need to let anyone know in advance that they’ll be working remotely.Employees need to provide notice that they’ll be working remotely.

If employees have to provide notice, how much notice do they have to give, and who do they need to contact? Please write this as a complete sentence starting with something like “Employees must” or “We expect employees to” and ending with a full stop

How many days a week can employees work from home?

Are there set days that employees need to be in the office?

There are no fixed days that employees must be in the office.We require employees to be in the office on certain days every week:

If employees must work in the office one or more days a week, please list these days here.
List items separated by commas, ending with a full stop

What tools/software must employees use to communicate with the rest of the team?
List items separated by commas

If you have any other requirements regarding communication, including how often employees are required to check in, please enter them here
Please use a complete sentence, ending with a full stop

Where can employees view your other policies?
Preface this with “on”, “in”, or “at”

If employees are too unwell to work whilst working remotely, or have an unexpected emergency which requires them to take time off, who do they need to contact?

How should the contact be reached?
If by phone or email please include the contact's phone number or email address

Will employees receive extra compensation for working remotely?

Employees will not receive any extra compensation on top of their regular salary and benefits when working remotely.Employees will receive a remote working allowance to cover office-related costs (e.g. utilities) when working remotely.

If employees receive extra compensation, how much will they receive?
This should be a complete sentence, starting with “Remote employees will receive” and ending with a full stop

Will employees use their own computer or will the company provide a laptop?

Employees working remotely will be expected to use their own device(s)Employees working remotely will be provided with any required device(s)

What are the rules around device use at home? Tick all that apply

Employees must agree to install all required software (or have this installed for them), and must keep this software updated to minimise security riskEmployees must use a secure password to protect their device and the company’s data. This should be unique, and should include a combination of upper and lower-case letters, numbers, and special characters (e.g. exclamation marks)Employees must take all reasonable measures to ensure company data and passwords are protected at all timesWhen an employee leaves the company, they agree to remove all company data and tools from their personal devices

If you have any other requirements regarding equipment, including how they can access any network files, please enter them here
Please use a complete sentence, ending with a full stop

In the event of any hardware or software issues, who should employees contact?

How should the contact be reached?
If by phone or email please include the contact's phone number or email address

 

 

If you found this useful, please click below to share it on Twitter!

Tweet: Just generated my own remote working policy - thanks for the free tool, @nimvelo! Grab yours here: https://ctt.ec/6Te45+

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